How to Write a Professional Sick Leave Mail

Falling sick is common and it is important to inform the boss. This article will guide you in writing not feeling well letter to boss.

DO’S AND DON’TS:

While writing a not feeling well to your boss or a sick leave mail to manager, the following do’s and don’ts must be followed to make the letter look professional and polished.

DO’S:

• Try speaking with your boss directly, or via a call, and ask his/her permission before sending an official mail.
• Make the call short with a formal invitation, the reason being a sick leave and other important details.
• Apologize for passing the burden of your work to another person in your not feeling well letter to boss.
• Consult the person first and ask if they can take up your pending work and work on it.
• Mention the number of days you’ll be absent.
• If you haven’t visited a doctor yet, mention it.
• Make the call yourself. A third person can represent you, via mail or any possible means, to inform if you are hospitalized already or if it’s serious that you can’t speak.
• Even if you are new to work, learn how your boss generally reacts to sick leave before you draft the not feeling well letter to boss.
• Offer to make up for the pending work.
• Be honest while saying about your sickness.
• Mention if you’re taking paid medical leave or not.

DON’TS:

• Don’t fake your sickness.
• Try not to take holidays much on Fridays and Mondays, since it may be assumed that you’re extending your weekend.
• Don’t make a promise that you’ll reach after lunch if you aren’t sure.
• Don’t call from a game or party i.e., check your background.

FORMAT OF NOT FEELING WELL LETTER TO BOSS:

Your name

Your address

City, state, zip code.

Date

Employer’s name

Employer’s position

Company/Institution name

Employer’s address

City, state, zip code.

Sir/Madam,

Subject: Sick leave letter.

(Content)

(Formal thanking)

Sincerely,

Your signature,

Your name (Printed form)

List of enclosures

Copy to superintendent/ principal (in case of schools)/ any superior, as applicable.

SAMPLE FORMAL CONTENT:

The following content can be used as a sample if you’re writing a not feeling well letter to the boss.

Attaching my medical certificate, I would like to inform that am suffering from jaundice. I would like to request you for three weeks of paid medical leave, starting today. I have enclosed the medical admit card which states the same.

I do understand that you will employ a substitute to take up my pending work. I’ve attached a file with the brief and accurate description of required details. I’ve asked my project partner, Mr. John to take up my pending work and he has accepted to do the same. You can appoint him in case a substitute is not available.

I’ll be available to respond to emails and calls and you can reach me via name@email.com or via my number XXXXXXXXXX.

Thank you for your kind consideration of my request.

SAMPLE FORMAL LETTER:

Your name- Daniel

Your address- XXX, YYY, NNN

City, state, zip code.

Date- 14/06/20**

Employer’s name- John

Employer’s position- Senior Manager

Company/Institution name- XYZ

Employer’s address- AAA, BBB, CCC

City, state, zip code.

Sir/Madam,

Subject: Sick leave letter.

Attaching my medical certificate, I would like to inform that am suffering from jaundice. I would like to request you for three weeks of paid medical leave, starting today. I have enclosed the medical admit card which states the same.

I do understand that you will employ a substitute to take up my pending work. I’ve attached a file with the brief and accurate description of required details. I’ve asked my project partner, Mr. John to take up my pending work and he has accepted to do the same. You can appoint him in case a substitute is not available.

I’ll be available to respond to emails and calls and you can reach me via name@email.com or via my number XXXXXXXXXX.

Thank you for your kind consideration of my request.

Sincerely,

_______signature_____

Daniel

List of enclosures- Medical Certificate, Medical Admit Card, Filename: description (contains a brief description of my pending work).

THIS WOULD APPEAR AS FOLLOWS:

Daniel

XXX, YYY, NNN

Date- 14/06/20**

John

Senior Manager

XYZ

AAA, BBB, CCC

Sir/Madam,

Subject: Sick leave letter.

Attaching my medical certificate, I would like to inform that am suffering from jaundice. I would like to request for three weeks of paid medical leave, starting today. I have enclosed the medical admit card which states the same.

I do understand that you will employ a substitute to take up my pending work. I’ve attached a file with a brief and accurate description of required details. I’ve asked my project partner, Mr. John to take up my pending work and he has accepted to do the same. You can appoint him in case a substitute is not available.

I’ll be available to respond to emails and calls and you can reach me via name@email.com or via my number XXXXXXXXXX.

Thank you for your kind consideration of my request.

Sincerely,

_______signature_____

Daniel

List of enclosures- Medical Certificate, Medical Admit Card, Filename: description (contains a brief description of my pending work).

OTHER SAMPLE CONTENTS:

1. Kindly accept this letter as written notification that I was unable to attend work on 13^th July 20** due to sickness and was not able to report to work that day. Please let me know if I can provide any further information.
2. Please treat an accept this letter as documentation of my absence from 10^th June due to sickness. I’ve attached my doctor’s note and hospital discharge instruction. Kindly let me know if you have any further information.
3. I am writing to document my absence due to illness on June 10^th, 2018. I was unable to report to work due to food poisoning. Kindly refer to the attachments for Medical certificate and Medical Admit card.
4. I want to bring to your kind notice that since I’ve been suffering from flu, I won’t be able to make it work for 7 days starting from today. I’ve asked Richard to attend my clients, Rachel to prepare reports and Lilly will take care of meetings. Kindly mail if anything urgent.

CONCLUSION:

It is always advisable to submit the letter well ahead of time, at least before the starting of office timing. if you are writing a medical leave letter format for office make sure it is correctly formatted and proofread before being sent. if you are asking for a leave for one day then here are some tips that might help you draft a leave request mail to manager for one day .