By Now that you’ve planned for your child’s holiday, you’ll need to inform the school authorities through a letter of absence from school for vacation. This article will deal with writing a letter of absence from school for vacation.
QUICK RULES:
The following rules are to be followed while writing a letter of absence from school for vacation.
1) If you are a parent, begin with your child’s name and grade. However, if you are writing for yourself, begin with your name and grade.
2) Mention the reason.
3) Mention the dates.
4) Most importantly, mention that you/your ward will manage to get notes and keep on track with the syllabus and that performance would not be affected.
5) The letter should be sound like you’re seeking permission and it should be humble.
6) End by a formal thanking with your name, phone number, signature.
NOTE: Absence letters are for seeking permission and not just informing. Make sure to get acceptance
from staff/staffs concerned. Use full forms and try avoiding abbreviations.
FORMAT OF LETTER OF ABSENCE FROM SCHOOL FOR VACATION:
If you are a parent/guardian, follow this format while writing a letter of absence from school for vacation.
FORMAT OF PERMISSION LETTER FROM PARENTS/GUARDIANS
From
Your ward’s name,
Grade,
School name and address,
Date: the date on which you’re writing the letter.
To
Class Teacher/ Principal/ (any person concerned according to the rule of school),
School name and address.
Subject:
Sir/Madam,
(content)
Thanking you.
Sincerely,
Your name, signature, phone number
(F/O or M/O (your child’s name), Grade)
FORMAT OF A LEAVE LETTER FROM THE STUDENT
If you are writing for yourself, follow this format for writing a letter of absence from school for vacation.
From
Your name,
Grade,
School name and address,
Date: the date on which you’re writing the letter.
To
Class Teacher/ Principal/ (any person concerned according to the rule of school),
School name and address.
Subject:
Sir/Madam,
(content)
Thanking you.
Sincerely,
(Your name, signature, phone number).
SAMPLE LETTERS:
This section will show you some samples for writing a letter of absence from school for vacation.
IF YOU ARE A PARENT/ GUARDIAN:
(For this article, Ward’s name will be Jane, Father’s name will be Jake, School’s Name will be XYZ school)
From,
Your ward’s name- Jane,
Grade-6,
School name and address- XYZ School,
New York City, Pin Code,
Date: the date on which you’re writing the letter (dd-mm-yyyy).
To,
Class Teacher/ Principal/ (any person concerned according to the rule of school),
– Here, Principal,
School name and address- XYZ School,
New York City, Pin Code.
Subject: Letter of absence from school.
Sir/Madam-Here, Sir.
It’s been several years since my daughter Jane has seen our extended family members and we’ve arranged a trip for the same. This trip is very important for us and we’ve taken enough measures to make sure that she’s not missing out on her homework and syllabus. The trip is from July 12, 2018, to July 16, 2018.
Kindly excuse her absence.
You can reach me out through the phone number mentioned below if you need any additional information.
Thanking you.
Sincerely,
(Your name, signature, phone number).
Jake,
____xxx____(signature)
XXXXXXXXXX (Phone number)
(F/O or M/O (your child’s name), Grade)
(F/O Jane, Grade 6)
THE LETTER WOULD APPEAR AS FOLLOWS:
From,
Jane
Grade-6
XYZ School,
New York City, Pin Code.
July 11, 2018
To,
Principal.
XYZ School,
New York City, Pin Code.
Subject: Letter of absence from school.
Sir,
It’s been several years since my daughter Jane has seen our extended family members and we’ve arranged a trip for the same. This trip is very important for us and we’ve taken enough measures to make sure that she’s not missing out on her homework and syllabus. The trip is from July 12, 2018, to July 16, 2018. Kindly excuse her absence.
You can reach me out through the phone number mentioned below if you need any additional
information.
Thanking you.
Sincerely,
Jake,
____xxx____(signature)
XXXXXXXXXX (Phone number)
(F/O Jane, Grade 6)
IF YOU’RE A STUDENT:
If you are writing for yourself, follow this format while writing a letter of absence from school
for vacation.
From,
Your name- Jane,
Grade- 6,
School name and address- XYZ School,
New York City, Pin Code,
Date: 14th July 2018.
To,
Class Teacher/ Principal/ (any person concerned according to the rule of school),
– Here, Principal,
School name and address- XYZ School,New York City, Pin Code.
Subject: Letter of absence from school.
Sir/Madam,
I am writing this letter to inform you that my parents have arranged for a family tour since it’s been more than five years that I’ve met my extended family members. The tour is arranged between 15th July to 18th July 2018. I assure you that my performance will not be affected as I’ve taken measures to keep up with the syllabus.
Kindly excuse my absence.
Thanking you.
Sincerely,
(Your name, signature, phone number).
Jane,
____xxx____,
XXXXXXXXXX (Phone Number).
THE LETTER WILL BE AS FOLLOWS:
From,
Jane,
Grade-6,
XYZ School,
New York City, Pin Code,
Date: 14th July 2018.
To,
Principal,
School name and address- XYZ School,
New York City, Pin Code.
Subject: Letter of absence from school.
Sir,
I am writing this letter to inform you that my parents have arranged for a family tour since it’s been more than five years that I’ve met my extended family members. The tour is arranged between 15th July to 18th July 2018. I assure you that my performance will not be affected as I’ve taken measures to keep up with the syllabus.
Kindly excuse my absence.
Thanking you.
Sincerely,
Jane
____xxx____
XXXXXXXXXX (Phone Number)
ANOTHER SAMPLE CONTENT:
You can take the following content as a sample if you are writing for yourself and inform the school authorities after taking holidays.
Sir/Madam,
I am writing this letter to inform you about my failure to attend school from 15th July 2018 to 19th July 2018. Please accept my humble apologies as I failed to inform the same though I am aware of school policy and I apologize for the same. I assure that I will submit the assignments assigned during my absence, as soon as possible. I ensure also that my performance wouldn’t be lagging in the upcoming exam due to this absence as I will keep up with whatever taught to my classmates.
In addition, I assure that in future I will inform and get proper permission before leaving.
CONCLUSION:
Depending on the school policy, you’ll need to write to class teacher or principal or class monitor or any other assigned person appointed by school or authorities. It is important to seek permission beforehand from concerned authority. If failed to ask permission, it is important to add one or two lines of apology in the letter.
In a letter, it is important to mention few lines to make sure that your/ your ward’s academic performance wouldn’t be lagging due to the absence. If there’s any assignment given, it is important to assure that you/your ward will complete the same as soon as possible.
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