By When you work in a company, the very first thing you would want to do would be maintaining punctuality. Work comes with responsibility which is why we all try being regular at work and try not to skip. However, at times there might come an emergency situation wherein you would have to take a leave. Under such circumstances, you have to follow an official protocol to apply for a leave request mail to manager for one day. Since companies follow a hierarchy, you have to be very specific about the format of the leave application. Here are a few helpful samples of leave request mail to manager for one day, along with the rules you should be following while drafting a mail.
POINTS TO REMEMBER WHILE DRAFTING A MAIL
- The very first thing you should remember is that the tone of speech should be formal. Both the tone and content of the mail should be formal.
- Make sure that the mail is crisp, concise, and to the point. You should convey the message in the most precise way without making the manager read for too long to find context.
- Proofreading is something you can’t avoid. No matter how sure you are about the mail, once you are done drafting it, read through at least twice to look out for mistakes. Even emails and letters that you write to your manager or boss have an impact and you would not want to leave a bad impression.
- Mention all the specifications that would be useful. The reason for requesting a leave should be very clear. Also, make sure you mention the date when you plan to take a leave. Mails regarding leave serve as records. So, you should make sure you provided needed information when you request leave. There might be times when the manager would want to reach out to you. For such circumstances, make sure you include your contact number in the mail.
- Since you work in an establishment, nothing can compare to a one to one discussion. Even if you decide to write a formal letter or drop a mail to your manager, still make it a point to communicate about the leave with your manager in person. Mails and formal letters are more for maintaining records. Nonetheless, you still need to pay a lot of attention while drafting a mail or writing a formal letter.
THE FORMAT OF LEAVE REQUEST MAIL TO MANAGER FOR ONE DAY
When we talk about a mail, there are fewer things to take care of. You would already have space for the subject. Also, a lot of people have their contact info displayed at the end of the mail as well. In such cases, there are fewer things to do. However, it is still important to have a concrete knowledge of what to include and what not to include in your leave request mail to manager for one day. Here’s a sample that shows how to draft a mail to your manager for a day’s leave.
Subject: Leave for a day (make sure the subject is as clear, precise, and direct)Dear Katie,
I would like to apply for a leave of one day since I need to take my wife for a health check-up. I plan to take a leave on the coming Saturday, that is, 3rd March 2018. Since it is a Saturday, I am hoping that the workload would be lesser compared to the weekdays. Keeping that in mind, I am taking a leave on a Saturday.
I have requested Mr. Ron Lewis to take care of any work-related responsibility that is assigned to me on that day. I talked about this with Mr. Ron and he has kindly agreed to take responsibility for me for a day. In case of an emergency, I will make it a priority to be readily available over calls.
Thanking you for your time and consideration of my request. I hope you kindly grant me a leave.
Yours truly,
John
(Contact Details)
THE FORMAT OF LEAVE REQUEST LETTER TO MANAGER FOR ONE DAY
While this is how you draft a mail to your manager, certain companies would demand a hard copy of a formal leave application. When you to write a formal leave application, there are certain changes in rules. Also, there are certain considerations when it comes to the format. This is where you have to be a little more careful while writing a letter.
Your name
Your address
City, State, ZIP Code
Your phone number
Date ( 2nd February 2018)
Manager’s name
Designation
Name of the organization
Address
City, State, ZIP Code
Subject: Leave for a day
Dear Ms./Mr. Name,
I would like to apply for a leave of one day since I need to take my wife for a health check-up. I plan to take a leave on the coming Saturday, that is, 3rd March 2018. Since it is a Saturday, I am hoping that the workload would be lesser compared to the weekdays. Keeping that in mind, I am taking a leave on a Saturday.
I have requested Mr. Ron Lewis to take care of any work-related responsibility that is assigned to me on that day. I talked about this with Mr. Ron and he has kindly agreed to take responsibility for me for a day. In case of an emergency, I will make it a priority to be readily available over calls.
Thanking you for your time and consideration of my request. I hope you kindly grant me a leave.
Yours truly,
Your signature
Your name
CONCLUSION
These two formats of writing a leave request mail to manager for one day would work well enough to convey your message to the manager. No matter what your reason for request a day’s leave is, all you have to do is replace the reason in the first paragraph. Make sure that you mention the reason in the first paragraph itself to make the task easier for your manager. If you keep in mind the tone and language of the letter and proofread it a couple of times, your letter/mail would be ready to be sent to your manager or boss.
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